A Special General Meeting of the Dulwich Society will be held at 8pm on 28th June 2021 via Zoom. The meeting has been called by the Executive Committee to discuss resolutions submitted to the Executive Committee of the Society.
1. Introduction - the Chairman.
2. Resolutions: The following resolutions have been proposed for consideration at the meeting. A vote will be taken after each resolution using the Zoom polling facility. The votes will be verified by the scrutineers after the meeting using Zoom facilities to ensure the votes comply with Society Rule 3, “Membership will normally be for a household i.e. all adults living at the same address. In the event of a vote being needed at an Annual General Meeting or a Special General Meeting only one vote is permitted per household.” The results will be placed on the Society’s website www.dulwichsociety.com as soon as possible.
The Rules of the Society are available at: https://www.dulwichsociety.com/about-the-dulwich-society
Your Executive Committee’s views on each resolution are set out further below.
Motion 1: Proposed by a group of Dulwich Society members
That the process for appointment of members of the Society’s sub-committees and all minutes of their meetings must be published on the Society’s website, including declarations of interest.
[Note: minutes, including declarations of interest, are already published for the Executive Committee]
Motion 2: Proposed by a group of Dulwich Society members
The Society must undertake a formal, independent and impartial survey of its Membership about the remit the Membership wishes the Society to adopt with regard to the Society’s long term policy position on Travel and Environment. The findings of this consultation with Members to be published in full on the Society’s website and available on request to all members.
[For clarity, the current remit of the Travel and Environment Sub-Committee is to foster safe and healthy streets in Dulwich by:
*The Equality Act lists the characteristics that it protects as age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
**Note: “supporting low traffic neighbourhoods” does NOT refer to or mean supporting the Low Traffic Neighbourhoods imposed by Southwark Council without prior consultation.]
3. Close of Meeting
The Zoom meeting will be open from 7.30pm to enable the Zoom host to verify attendees as they logon.
Meeting ID: 946 1781 0285
Please ensure your full name (eg Joan Smith) is shown on your Zoom video screen.
Never used Zoom before? First-time Zoom users will find the following video useful: https://www.youtube.com/watch?v=kh50kVaIdAY
For full details of the AGENDA, PROPOSERS' ARGUMENTS and RESPONSE from the EXECUTIVE COMMITTEE please see this document [PDF]
Please join the meeting between 7.30pm and 8pm for registration. The meeting will start promptly at 8pm.
The meeting is not a public meeting and is for Society members only. Only Society Members can vote and only one vote is permitted per household.
These notes are also available to download as a PDF
1) Why is the SGM being held on Zoom?
The Society Executive Committee has called an SGM to consider two motions from a group of members. As the Covid 19 regulations continue to prohibit large meetings indoors, we have decided to hold a virtual SGM. The Charity Commission has advised that virtual AGMs or SGMs are acceptable in the current circumstances. Our AGM will be held near the anniversary date of the AGM 2020 in September when it is hoped we can meet in person at the Crown & Greyhound.
2) Do I need a Zoom account to join the meeting?
No, a Zoom account is not required to join the SGM Meeting as a participant.
3) How do I join the Zoom meeting?
You can join the meeting by clicking on the meeting link:
https://zoom.us/j/94617810285 and adding the Passcode: 925544 when requested
or going to https://zoom.us/join and entering the meeting ID and Passcode when requested.
Meeting ID: 946 1781 0285 Passcode: 925544
You will enter a waiting room and will be admitted after a short pause. Please ensure you have typed in your full name. You will not be admitted to the meeting unless you show your full name. This will then appear on your screen and will be checked by an administrator to confirm your eligibility to attend and vote.
4) What devices can I access Zoom on?
You can use your computer, laptop, phone or mobile phone to access the SGM on Zoom. If accessing by phone we can provide numbers you can call (voice only and you would not be able to vote at the meeting) or you could participate fully via a browser or the Zoom app on a ‘smart’ mobile phone.
5) Household participation in the SGM?
Two or more participants in the same household can attend the Zoom SGM either using the same device or separate devices. You may get some interference if using a computer/laptop and a mobile phone in the same room. Each household only has one vote in line with the Society Rules (Rule 3)
6) Who will manage the meeting?
The meeting will be managed by the Chair who will progress the business of the meeting and a Host, who will admit participants, mute and unmute them, control screen sharing of documents and oversee the votes.
7) What time should I join the meeting?
We would like members to join the meeting from 7.30pm. Please do not leave it to the last minute as the meeting will start promptly at 8pm. You will be held in a virtual Waiting Room until your name has been checked and the Host is ready to admit you to the meeting.
8) How do I make sure I can hear others and be heard?
On most devices, you can join computer/device audio by clicking “Join Audio”, “Join with Computer Audio” or “Audio” to access the audio settings. There is a facility on Zoom to Test Audio so you can check how loud your microphone and speaker(s) are.
Most participants will be muted by the Host, unless speaking or asking a question, to minimise background distractions. You can unmute yourself if you have been called on to speak, by clicking the blue square on your screen that says “Unmute” or by toggling the Audio on/off icon button.
9) Do I need a webcam to join the Zoom meeting?
You are not required to have a webcam to join the Zoom meeting, but if you don’t have a camera or if you choose to switch video off, you will not be seen by other participants. Your name/photo will appear on your screen. You will be able to listen and speak during the meeting and view the webcam video of other participants.
10) Will I be able to see all the other participants?
Yes, unless they are not using video. For some of the meeting, the main part of your screen will be taken up with Powerpoint slides. If you click on “Gallery View” in the top right hand corner of the screen, you will see a small picture of everyone, as well as the slide. As all the participants will not fit on one screen, you will need to click on the up or down arrow to see all the participants. If you click on “Speaker View” you will have a large picture of the person speaking as well as the slide.
11) How will you check who has attended?
A list of attendees will be saved by the Host to assist the Minuting Secretary.
12) Will the meeting be recorded?
Yes, the SGM will be recorded (audio and video) to assist with minute-taking and record-keeping. If you prefer not to be visually recorded you should turn your video off. The recording will be stored securely and will only be available to Officers of the Society for the purposes of administering the SGM. The recording will be deleted when the Minutes have been transcribed and the vote validated. The recording will not be made available for viewing after the meeting.
13) Will there be questions?
Questions during the Agenda Questions sessions will require attendees to raise their hands or use the Zoom hand signal in the Participants List.
14) What if I need additional assistance before the meeting?
There are a number of alternative locations to have parcels delivered and collected to reduce the number of small vans driving around in the area.
Dulwich Society Reports for Annual General Meeting - Tuesday 14 September
Executive Committee Reports for the Year 2020
Please note that the AGM has now been put back until September in the expectation that we will then be able to meet in person and, hopefully, hold an event to mark the retirement of our President, Dr Colin Niven, after ten years’ service.
Executive Committee: The Executive Committee met 6 times in 2020, online. The Executive awards funds to suitable local projects in line with the Society’s remit and objectives. There were fewer requests this past year as projects were put on hold or cancelled. Grants were made as follows:
If you have any ideas for projects that are in line with the Society’s objectives, please see https://www.dulwichsociety.com/local-projects for further information.
After a series of discussions between the Chairs of the Dulwich Estate Trustees and the Society, the Advisory Committee has been refreshed and will now comprise representatives in rotation to enable a wider group of representatives to attend the Committee. From the first meeting in March 2021, there will be two representatives from RAs in the north and south of the Estate, and two representatives from the Society’s Executive Committee.
Public engagement and consultations: The Society has continued to be active in the promotion of public engagement. Consultations on planning, traffic, public realm, event and premises licensing have continued during the Covid-19 emergency and the Society has reminded and encouraged residents to respond to all Council surveys and consultations affecting the Dulwich area.
Working with community groups: The Society continues to work closely with a wide range of stakeholders across Dulwich including residents’ associations, the Dulwich Estate, Dulwich Picture Gallery, amenity societies such as the Herne Hill Society, sporting venues, local councillors, MP and council officers and the police Safer Neighbourhood Panels. During 2020 this has been predominantly online.
Ian McInnes, Chairman
The Council has now delayed the proposed consultation yet again. Residents were originally told it would be February and it is now to be May. 18,500 of the explanatory leaflets headed ’Dulwich Newsletter March 2021’ have now been issued to householders. To take part in the consultation you should register your details at: https://tinyurl.com/29k573us
The Council has also confirmed that Blue Badge holders who live within the LTN control zone may apply for exemption from penalty charges - see this website for more information: https://tinyurl.com/meptsa7e
Blue badge holders will be able to apply for the exemption on the following website https://forms.southwark.gov.uk/ShowForm.asp?fm_fid=2080
This exemption does not apply to Blue Badge holders who live outside the control area, nor to other vulnerable residents whose carers have been impacted by the LTN’s.
There have been three recent applications for new 5G masts on the SCST Sport ground, on Dulwich Wood Park at Lymer Avenue and on Dovercourt Road. The one on the SCST ground replaces an existing mast and is subject to lease discussions with SCST. The one on Dulwich Wood Park was turned down by Southwark after a large number of complaints from residents – and is currently being appealed. The one in Dovercourt Road had even more objections and has now also been turned down by the Council – though the Dulwich Estate has suggested an alternative location on its land. There is also a pre-application consultation for a similar mast on the corner of East Dulwich Grove and Townley Road, directly outside Alleyn’s School.
A large group of local residents are concerned that, unless there are substantial revisions to the current plans approved by Lewisham Council for the City of London development on Sydenham Hill, it will set an unfortunate precedent for further high-rise blocks in the area. The objectors have been told by their lawyers that Lewisham Council have acted illegally in approving the scheme The Judicial Review application will be on 27 April and a further £22,000 needs to be raised by then. To contribute to the fund, go to https://www.crowdjustice.com/case/friendsofmaishouse
If you are looking for something a little extra for your exercise walk and are bored with the same old routes, try this challenging roam around Dulwich’s green spaces and vantage points abounding in great views over London and Kent. Stops for the occasional breather coincide with the opportunity to read the numerous information panels located around the route. As the walk is circular it can be joined at any point, although the suggested start is Dulwich’s new Village Orchard located at the junction of Gallery Road and Dulwich Village. Take-away refreshments and toilet facilities are located at Dulwich Picture Gallery, Dulwich Park and Horniman Gardens. PDF Download (also available in The Journal, Spring 2021).
Following the successful talks on Court Lane (January), Woodward Road (February) and Dulwich Radicals (March). A total of nearly £2000 has been raised for local charities. The next two events, bookable at https://www.bellhouse.co.uk/events are:
Tuesday 6 April 8.00pm. The Heiress & the Hussar: A talk by Gavin Bowyer on the Georgian and Victorian history of the Friern Estate in East Dulwich.
Tuesday 4 May. Life in Dulwich in WW2, Part 1, 1939 – 1942: A talk by local historian Brian Green covering the lead up to the outbreak of war - fascism, evacuation, civil defence, rationing, the Blitz and bomb damage, Dulwich Picture Gallery’s dilemma, everyday life.
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