Zoom Guidance Notes for the Dulwich Society Special General Meeting on Zoom at 8pm on 28th June 2021

Please join the meeting between 7.30pm and 8pm for registration. The meeting will start promptly at 8pm.

The meeting is not a public meeting and is for Society members only. Only Society Members can vote and only one vote is permitted per household.

These notes are also available to download as a PDF

1) Why is the SGM being held on Zoom?
The Society Executive Committee has called an SGM to consider two motions from a group of members. As the Covid 19 regulations continue to prohibit large meetings indoors, we have decided to hold a virtual SGM. The Charity Commission has advised that virtual AGMs or SGMs are acceptable in the current circumstances. Our AGM will be held near the anniversary date of the AGM 2020 in September when it is hoped we can meet in person at the Crown & Greyhound.

2) Do I need a Zoom account to join the meeting?
No, a Zoom account is not required to join the SGM Meeting as a participant.

3) How do I join the Zoom meeting?
You can join the meeting by clicking on the meeting link:
https://zoom.us/j/94617810285 and adding the Passcode: 925544 when requested
or going to https://zoom.us/join and entering the meeting ID and Passcode when requested.

Meeting ID: 946 1781 0285 Passcode: 925544

You will enter a waiting room and will be admitted after a short pause. Please ensure you have typed in your full name. You will not be admitted to the meeting unless you show your full name. This will then appear on your screen and will be checked by an administrator to confirm your eligibility to attend and vote.

4) What devices can I access Zoom on?
You can use your computer, laptop, phone or mobile phone to access the SGM on Zoom. If accessing by phone we can provide numbers you can call (voice only and you would not be able to vote at the meeting) or you could participate fully via a browser or the Zoom app on a ‘smart’ mobile phone.

5) Household participation in the SGM?
Two or more participants in the same household can attend the Zoom SGM either using the same device or separate devices. You may get some interference if using a computer/laptop and a mobile phone in the same room. Each household only has one vote in line with the Society Rules (Rule 3)
 
6) Who will manage the meeting?
The meeting will be managed by the Chair who will progress the business of the meeting and a Host, who will admit participants, mute and unmute them, control screen sharing of documents and oversee the votes.

7) What time should I join the meeting?
We would like members to join the meeting from 7.30pm. Please do not leave it to the last minute as the meeting will start promptly at 8pm. You will be held in a virtual Waiting Room until your name has been checked and the Host is ready to admit you to the meeting.

8) How do I make sure I can hear others and be heard?
On most devices, you can join computer/device audio by clicking “Join Audio”, “Join with Computer Audio” or “Audio” to access the audio settings. There is a facility on Zoom to Test Audio so you can check how loud your microphone and speaker(s) are.

Most participants will be muted by the Host, unless speaking or asking a question, to minimise background distractions. You can unmute yourself if you have been called on to speak, by clicking the blue square on your screen that says “Unmute” or by toggling the Audio on/off icon button.

9) Do I need a webcam to join the Zoom meeting?
You are not required to have a webcam to join the Zoom meeting, but if you don’t have a camera or if you choose to switch video off, you will not be seen by other participants. Your name/photo will appear on your screen. You will be able to listen and speak during the meeting and view the webcam video of other participants.

10) Will I be able to see all the other participants?
Yes, unless they are not using video. For some of the meeting, the main part of your screen will be taken up with Powerpoint slides. If you click on “Gallery View” in the top right hand corner of the screen, you will see a small picture of everyone, as well as the slide. As all the participants will not fit on one screen, you will need to click on the up or down arrow to see all the participants. If you click on “Speaker View” you will have a large picture of the person speaking as well as the slide.

11) How will you check who has attended?
A list of attendees will be saved by the Host to assist the Minuting Secretary.

12) Will the meeting be recorded?
Yes, the SGM will be recorded (audio and video) to assist with minute-taking and record-keeping. If you prefer not to be visually recorded you should turn your video off. The recording will be stored securely and will only be available to Officers of the Society for the purposes of administering the SGM. The recording will be deleted when the Minutes have been transcribed and the vote validated. The recording will not be made available for viewing after the meeting.

13) Will there be questions?
Questions during the Agenda Questions sessions will require attendees to raise their hands or use the Zoom hand signal in the Participants List.

14) What if I need additional assistance before the meeting?
If you have any queries before the meeting, please email the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it.

Parcel Collection and Delivery Points

There are a number of alternative locations to have parcels delivered and collected to reduce the number of small vans driving around in the area.

SE19:

• Amazon Hub Locker - Shell Gypsy Hill, 112 -122 Gypsy Hill, SE19 1PL
• Amazon Hub Counter – FreshGo, 81 Gipsy Hill, SE19 1QL

SE21:

• Amazon Hub Counter / Collect Plus - Rosendale News, 109a Rosendale Road, SE21 8EZ
• Local Collect - Post Office, 47 Dulwich Village, SE21 7BN
• Local Collect - Post Office, 35 Seeley Drive, SE21 8QR

SE22:

• Amazon Hub Locker - Co-operative, 58-62 Lordship Lane, SE22 8HJ
• Amazon Hub Counter / Collect Plus - Lordship Food News & Wine, 141 Lordship Lane, SE22 8HX
• Local Collect - Post Office, 74 - 76 Lordship Lane, SE22 8HH
• Amazon Hub Locker - BP East Dulwich Road, 13 - 19 East Dulwich Road, SE22 9BD
• Amazon Hub Counter / Collect Plus - Mark and Son, 23 Grove Vale, SE22 8EQ
• Collect Plus - V 7 Local 40 Lordship Lane, SE22 8HJ

SE24:

• SE24 Local Collect at Herne Hill Post Office, 31-39 Norwood Road, SE24 9AA
• SE24 Local Collect at ‘On The Hill’ Post Office, 75 Herne Hill SE24 9NE
• Budgens (Hermes) 127-129 Half Moon Lane, SE24 9JY

2021 Annual General Meeting Reports

Dulwich Society Reports for Annual General Meeting - Tuesday 14 September
Executive Committee Reports for the Year 2020

Please note that the AGM has now been put back until September in the expectation that we will then be able to meet in person and, hopefully, hold an event to mark the retirement of our President, Dr Colin Niven, after ten years’ service.

CHAIRMAN’S REPORT:

Executive Committee: The Executive Committee met 6 times in 2020, online. The Executive awards funds to suitable local projects in line with the Society’s remit and objectives. There were fewer requests this past year as projects were put on hold or cancelled. Grants were made as follows:

• Repairs to benches and white posts in Dulwich Village
• Design of new sports mural at the Burbage Road rail bridge
• Donations to two Food Banks in Southwark and West Norwood.
• Donation to Sydenham Hill Woods.

If you have any ideas for projects that are in line with the Society’s objectives, please see https://www.dulwichsociety.com/local-projects for further information.

Dulwich Estate Residents’ Advisory Committee: The Society Chairman and Chair of Planning and Architecture together with representatives from Dulwich residents’ associations drawn from across the Dulwich Estate sat on the Estate Scheme of Management (SOM) Advisory Committee which met three times last year, online, to discuss matters relating to the SOM. The Society collated a list of issues ahead of the meetings for discussion arising from our members’ and residents’ concerns, and issues that the Society has identified across the Estate. In addition, the Chairman and Secretary met the Estate CEO and Director of Property on a regular basis at the Estate’s public surgeries to discuss members’ concerns on matters outside the SOM. Please notify This email address is being protected from spambots. You need JavaScript enabled to view it. if you have a matter that you would like the Society to raise with the Estate.

After a series of discussions between the Chairs of the Dulwich Estate Trustees and the Society, the Advisory Committee has been refreshed and will now comprise representatives in rotation to enable a wider group of representatives to attend the Committee. From the first meeting in March 2021, there will be two representatives from RAs in the north and south of the Estate, and two representatives from the Society’s Executive Committee.

Public engagement and consultations: The Society has continued to be active in the promotion of public engagement. Consultations on planning, traffic, public realm, event and premises licensing have continued during the Covid-19 emergency and the Society has reminded and encouraged residents to respond to all Council surveys and consultations affecting the Dulwich area.

Working with community groups: The Society continues to work closely with a wide range of stakeholders across Dulwich including residents’ associations, the Dulwich Estate, Dulwich Picture Gallery, amenity societies such as the Herne Hill Society, sporting venues, local councillors, MP and council officers and the police Safer Neighbourhood Panels. During 2020 this has been predominantly online.

Ian McInnes, Chairman

Read more ...

Delays in Dulwich Traffic changes Consultation

The Council has now delayed the proposed consultation yet again. Residents were originally told it would be February and it is now to be May. 18,500 of the explanatory leaflets headed ’Dulwich Newsletter March 2021’ have now been issued to householders. To take part in the consultation you should register your details at: https://tinyurl.com/29k573us

The Council has also confirmed that Blue Badge holders who live within the LTN control zone may apply for exemption from penalty charges - see this website for more information: https://tinyurl.com/meptsa7e
Blue badge holders will be able to apply for the exemption on the following website https://forms.southwark.gov.uk/ShowForm.asp?fm_fid=2080
This exemption does not apply to Blue Badge holders who live outside the control area, nor to other vulnerable residents whose carers have been impacted by the LTN’s.

5G phone masts in Dulwich

There have been three recent applications for new 5G masts on the SCST Sport ground, on Dulwich Wood Park at Lymer Avenue and on Dovercourt Road. The one on the SCST ground replaces an existing mast and is subject to lease discussions with SCST. The one on Dulwich Wood Park was turned down by Southwark after a large number of complaints from residents – and is currently being appealed. The one in Dovercourt Road had even more objections and has now also been turned down by the Council – though the Dulwich Estate has suggested an alternative location on its land. There is also a pre-application consultation for a similar mast on the corner of East Dulwich Grove and Townley Road, directly outside Alleyn’s School.  

Sydenham Hill High Rise development concerns

A large group of local residents are concerned that, unless there are substantial revisions to the current plans approved by Lewisham Council for the City of London development on Sydenham Hill, it will set an unfortunate precedent for further high-rise blocks in the area. The objectors have been told by their lawyers that Lewisham Council have acted illegally in approving the scheme The Judicial Review application will be on 27 April and a further £22,000 needs to be raised by then. To contribute to the fund, go to https://www.crowdjustice.com/case/friendsofmaishouse

Walks Around Dulwich

If you are looking for something a little extra for your exercise walk and are bored with the same old routes, try this challenging roam around Dulwich’s green spaces and vantage points abounding in great views over London and Kent. Stops for the occasional breather coincide with the opportunity to read the numerous information panels located around the route. As the walk is circular it can be joined at any point, although the suggested start is Dulwich’s new Village Orchard located at the junction of Gallery Road and Dulwich Village. Take-away refreshments and toilet facilities are located at Dulwich Picture Gallery, Dulwich Park and Horniman Gardens. PDF Download (also available in The Journal, Spring 2021).

On the Street where you Live - Society online talks in conjunction with Bell House:

Following the successful talks on Court Lane (January), Woodward Road (February) and Dulwich Radicals (March). A total of nearly £2000 has been raised for local charities. The next two events, bookable at https://www.bellhouse.co.uk/events are:   

Tuesday 6 April 8.00pm. The Heiress & the Hussar: A talk by Gavin Bowyer on the Georgian and Victorian history of the Friern Estate in East Dulwich.

Tuesday 4 May. Life in Dulwich in WW2, Part 1, 1939 – 1942: A talk by local historian Brian Green covering the lead up to the outbreak of war - fascism, evacuation, civil defence, rationing, the Blitz and bomb damage, Dulwich Picture Gallery’s dilemma, everyday life.